Coquitlam, BC

Talent Coordinator (15-month contract)

About Oppy

Grow Our Tomorrow. Oppy is a leading grower, marketer, and distributor of fresh produce from around the world. As one of North America’s top produce companies for nearly 165 years, we bring over 100 varieties of produce from 27 countries to 1,300+ retailers in North America and throughout the world. As much as agriculture has shaped the past for humankind, Oppy’s efforts shape its future by sustainably providing families with healthy, safe, and fresh produce to create a better quality of life for all. Our progressive team is called to a higher purpose that raises the economic wellbeing of families and communities who work the land.

Recognized as one Canada’s Best Managed Companies (for the last 20 years!) and a Top Employer in BC, our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.

Overview

The Talent Coordinator plays a pivotal role in the success of the Talent & Culture (T&C) department by offering essential administrative and advisory support as well as program maintenance. A conceptual thinker with fantastic organization and time management skills, you will excel in maintaining effective employee records, managing recognition and wellness programs, assisting in talent acquisition and onboarding processes, and delivering exceptional service to all stakeholders. This role requires excellent administrative and customer service skills, coupled with the ability to multitask and adapt in a fast-paced, ever-changing environment. As part of a small team, you will collaborate closely with all members of the T&C department, ensuring smooth team function by providing general support to all company and team initiatives. With ample opportunities for exposure to a wide range of HR functions, you will be a strong team player ready to flexibly perform various tasks and functions as required.

The starting base salary range of this position is $52,000 – $62,000. Our starting salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position based in our U.S. and Canada office locations. Within the range, individual pay is determined by various factors including location, job-related skills, relevant experience, education, formal training, and internal equity.

Key Accountabilities

  • Supports the Talent and Culture (T&C) team in the planning, execution, and maintenance of various T&C projects, programs, and initiatives throughout the year, ensuring seamless implementation and timely completion.
  • Actively contributes to numerous T&C initiatives and functions, including (but not limited to) assisting with department credit card reconciliations, document creation and management, audits and reporting, recognition and wellness programs, and recruitment and onboarding/offboarding processes.
  • Serves as a primary point of contact for all employees across multiple locations, promptly addressing T&C inquiries and directing them to the appropriate resources within the T&C department.
  • Manages comprehensive employee records, maintaining both physical and digital files to ensure compliance with employment regulations and company policies, consistently updating records as needed.
  • Oversees multiple recognition programs, including Employee Long Service, peer-to-peer recognition (World of Thanks program), and Employee of the Year awards; manages recipient tracking, communication, and timely award distribution of awards across all office locations.
  • Administers the company credit card program, including maintaining member information, providing policy guidance to employees, promptly addressing inquiries and issues, administering monthly credit card reconciliations, tracking charges and invoices, and ensuring timely submission of reports; performs tracking and auditing of human resources-related invoices, facilitating timely submissions of payment.
  • Provides guidance to employees on various programs, including time-off requests, ensuring accurate record-keeping in the HRIS system (ADP), and proactive management of total vacation liability reports and requests; generates detailed reports as required, serving as an expert resource for the T&C team.
  • Supports talent acquisition efforts, including sourcing, screening, interviewing, and onboarding candidates, while ensuring a seamless and positive candidate experience throughout the recruitment process. This includes development of role descriptions, job postings and conducting market evaluations as needed.
  • Provides support in coordinating and facilitating various meetings and events, including company-wide gatherings, employee engagement sessions, training workshops, and wellness activities, both in-person and online; anticipates and proactively plans for corporate events and functions based on the company calendar.
  • Performs document creation of detailed and confidential letters, ensuring clarity and accuracy, and proper administration; this may include support with the creation of adhoc communications as requested.
  • Assists in preparing internal communications and increases awareness of programs and policies, contributing content to newsletters, internal websites, and email announcements. Maintains and updates the T&C sections of the company intranet, serving as a point of contact for employee inquiries.
  • Organizes and documents meetings and video conferences as required, capturing minutes and documenting key action items and takeaways.
  • Supports with Oppy fundraising and social initiatives to promote a positive organizational culture.
  • Supports with completion and successful submission of US and Canadian government regulatory audits and reporting as required.
  • May partner with key T&C team members to ensure timely acquisition of employee information and data, inputting accounting entries into the ERP system (Optimo) within tight weekly and monthly cut-off deadlines; monitors coding, reconciles amounts, and investigates discrepancies as required.
  • Provides supports to all other assigned functions and ad hoc projects and initiatives as required.

Required Knowledge & Abilities

  • Working knowledge of general human resources processes and best practices. Experience with HRIS programs would be considered an asset.
  • Proficient in Microsoft Office Suite applications (including Outlook, Word, Excel), as well as database management skills and meticulous record-keeping capabilities.
  • Exceptional interpersonal, communication (written & verbal) and customer service skills; ability to work effectively with multiple departments and forge strong relationships within the T&C team and all other stakeholders.
  • Strong organization and time management skills; ability to prioritize multiple demands in a timely manner without compromising the quality or accuracy of work.
  • Self-motivated with high standards and attention to detail; ability to set priorities and work accurately within tight deadlines in a team-oriented, fast-paced environment.
  • Ability in exercising good judgement while maintaining confidentiality; demonstrates a high level of integrity, ethics, and professionalism at all times.
  • A proactive approach to identifying opportunities for process improvement, optimizing workflow efficiency, and achieving team objectives within the organization.
  • Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.

Required Qualifications

  • Degree, diploma in Human Resources, Business Administration or related field or a combination of equivalent education and experience.
  • Minimum 1 – 3 years of human resources management experience.

Why Oppy?

  • We are the perfect size of organization that is still nimble but yet organized, where meaningful impact and contributions happen.
  • We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
  • We believe in you bringing your best true self and your best ideas, because diverse perspectives contribute to better problem solving and solutions in a dynamic and ever evolving industry.
  • We support your professional development and health with educational reimbursement and wellness programs.
  • We offer a competitive total compensation package that includes a full benefits package, lifestyle spending account, continuing educational support and company contributions to pension plan.

Inclusion and Equal Opportunity Employment

Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That’s why we’re focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.

We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.

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